It depends on how your gym runs. Gyms that need billing, door access, point-of-sale, and lead follow-up in one system, with no contract, should look at Gymmanagement-software.com, which starts at $99 a month.
CrossFit and strength gyms often shortlist PushPress or Zen Planner. Martial arts schools look at Gymdesk. Boutique studios lean toward Mariana Tek, Momence or Glofox. Businesses that mix fitness with salon or spa services compare Vagaro and WellnessLiving.
Stay with Mindbody if a real share of your new members finds you through its consumer app. No alternative replaces that reach.
The facts that decide most switches. Mindbody details come from its own pricing and partner pages.
| Area | Gymmanagement-software.com | Mindbody |
|---|---|---|
Starting price | $99 per month | From $79 per month, per location, for the Starter plan |
Higher plan prices | Published: $199 and $299 per month | Not priced on the public page. Quote needed |
Contract | No contract | Depends on the plan and billing terms you agree to |
Members and staff | Confirm in your quote | Unlimited on every plan |
Door access control | Built in on Exceed and Ultimate: Bluetooth, NFC and QR check-in | Through partner integrations such as Kisi and Brivo |
Consumer marketplace | No | Yes. The Mindbody app lists businesses to consumers, with a fee on new clients it brings |
Data migration | Included on every plan | Confirm in your quote |
Free trial | No. Live demo instead | Demo offered. No trial stated |
Payment processors | Stripe, PayTabs, GoCardless | Mindbody's own integrated payments |
Support | 24/7, with unlimited training sessions | Varies by plan. Confirm in your quote |
Mindbody details checked October 5, 2026. Vendors change plans often, so confirm each line in a written quote.
A fair comparison shows where each platform fits. Here is where Mindbody is strong and where owners tend to look elsewhere.
Prices and terms as each vendor published them on October 5, 2026. Where a vendor does not publish a fact, the table says so.
| Platform | Built for | Starting price | How pricing works | Trial or free plan | Contract | Door access |
|---|---|---|---|---|---|---|
Gymmanagement-software.com | Gyms of all sizes | $99/mo | Three flat plans. Unlimited members and staff | No trial. Live demo | None | Built in on Exceed and Ultimate |
PushPress | CrossFit, martial arts, strength, personal training | $0 (Free plan). Pro $159/mo | Flat plans plus add-ons | Free plan | Not stated | Kisi integration on paid plans |
Gymdesk | Martial arts, gyms, CrossFit, yoga, dance | $75/mo up to 50 active members | Quote-based packages | Month to month | Month to month | Month to month |
Zen Planner | Martial arts, gyms, CrossFit, yoga, dance | Unlimited on every plan | Quote-based packages | Month to month | Month to month | Month to month |
Glofox | Martial arts, gyms, CrossFit, yoga, dance | From $79/mo per location | Quote-based packages | Not stated | Not stated | Not stated |
WellnessLiving | Fitness, yoga, martial arts, salons, spas | From $79/mo per location | Quote-based packages | Monthly or annual | Not stated | Not stated |
Vagaro | Fitness, yoga, martial arts, salons, spas | From $79/mo per location | Quote-based packages | Confirm in your quote | Confirm in your quote | Confirm in your quote |
TeamUp | Boutique fitness: pilates, yoga, barre, cycling | From $79/mo per location | Demo offered. No trial stated | Depends on plan | Depends on plan | Depends on plan |
Mariana Tek | Boutique fitness: pilates, yoga, barre, cycling | From $79/mo per location | Mindbody's own integrated payments | Depends on plan | Depends on plan | Depends on plan |
Momence | Boutique fitness: pilates, yoga, barre, cycling | From $79/mo per location | Varies by plan. Confirm in your quote | Depends on plan | Depends on plan | Depends on plan |
“Not stated” and “not confirmed” mean we could not find the fact on the vendor’s site, not that the answer is no. Promotional prices are excluded where we could tell them apart.
| Feature | Excel $99/mo | Exceed $199/mo | Ultimate $299/mo |
|---|---|---|---|
Memberships, packages and recurring billing | Yes | Yes | Yes |
Class and appointment scheduler | Yes | Yes | Yes |
Online bookings and branded widget | Yes | Yes | Yes |
Point of sale | Yes | Yes | Yes |
Digital forms, waivers and e-signatures | Yes | Yes | Yes |
Staff app with bookings and payments | Yes | Yes | Yes |
Waiting lists | Yes | Yes | Yes |
Door access control (Bluetooth, NFC) | No | Yes | Yes |
QR check-in and self check-in kiosk | No | Yes | Yes |
Lead management and sales funnels | No | Yes | Yes |
Gift cards, loyalty program, promo codes | NO | Yes | Yes |
Inventory tracking | NO | Yes | Yes |
Facility and asset rental | No | Yes | Yes |
Email, SMS and WhatsApp marketing with automation | No | No | Yes |
Page builder and pop-up builder | No | No | Yes |
Video on demand | No | No | Yes |
Custom billing cycles, pro-rata charges, freezes and failed-payment alerts.
Entry follows membership status and the access hours you set.
Capture forms, funnels, drip campaigns and conversion reports.
Retail, tips, split payments and discounts at the desk or online.
You are not here for half measures, and neither are we. From memberships to scheduling, we’ve reimagined every detail. No clunky add-ons, no confusing interfaces. Just a clean gym management system built on the latest tech to help your gym run like clockwork.
Why not see for yourself?
Three plans. Monthly prices shown. Annual billing costs less.
$99
Per Month
$299
Per Month
Per Month
Every plan includes 24/7 support, setup help, unlimited training, data migration, unlimited members and unlimited staff. No contract. Branded apps, a custom WordPress website and SEO are optional add-ons. Running more than one location? Ask us how that is priced.
Four models cover almost every vendor. Know which one you are looking at before comparing numbers.
| Model | How it works | Suits | Watch for | Examples |
|---|---|---|---|---|
Flat plans | One price per plan, whatever your member count | Growing gyms that want a fixed bill | Features held back for higher plans | Gym Management Software, PushPress, WellnessLiving |
By member count | The price steps up as active members grow | Small gyms and schools | Your bill rises with success | Gymdesk, TeamUp, Zen Planner |
By member count | Each site pays its own subscription | Single-site businesses | Costs multiply when you expand | Mindbody |
By member count | No public price. Sales builds a package | Larger or complex operations | Hard to compare. Get it in writing | Mariana Tek, Momence |
What Mindbody costs. Mindbody’s pricing page lists its Starter plan from $79 a month per location. Higher tiers are not priced publicly. The page also lists a fee on new clients who book through the Mindbody app: 20% of their first purchase, capped at $30. Checked October 5, 2026. Ask for a written quote covering every location, the term and processing fees.
The monthly fee is only one line on the bill. Enter the numbers from two written quotes and see the total over your term.
Option A starts with our Exceed plan at $199 a month. Change any field. The calculator does simple arithmetic on the numbers you enter and stores nothing.
Setup and onboarding fees. Data migration. Branded app fees. SMS credits. Hardware for door access. Extra staff logins.
Setup and onboarding fees. Data migration. Branded app fees. SMS credits. Hardware for door access. Extra staff logins.
Score every vendor on the same points. Test each one in a live demo with tasks your staff do daily.
Add fees, add-ons, processing fees, and one-time costs over the full term.
Length, auto-renewal, notice period, and the cost of leaving early.
Retries, alerts, freezes, and pro-rata charges. See them run.
Classes, appointments, waitlists, and how members book online.
Built in or an integration? Which hardware? Who supports the door?
Retail, tips, split payments, and inventory in one checkout.
Capture forms, follow-up automation and which plan includes them.
The app, the booking flow, and whether it carries your brand.
Can you pull your own data, in full, at any time, at no charge?
Accounting, payment processors, calendars and anything you run today.
What moves, what does not, who does the work and how long it takes.
Hours, channels and whether training costs extra after launch.
Send these by email and keep the replies. A vendor that will not answer in writing has told you something.
List memberships, payments, schedules, forms, products, integrations and door hardware.
Agree which records transfer and how history is handled. Get it in writing.
Set up plans, billing, staff permissions, access and messages before launch.
Give staff a clear process. Tell members early. Watch the first billing run.
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How we handle it. Data migration, setup help and unlimited training sessions are included in every Gym Management Software plan.
Book a demo and we will go through what moves and how long it takes for a gym your size.
Three gym owners who moved from Mindbody to GymManagement-Software.com. Names changed at their request; the words are theirs.
It depends on how your gym runs. Gymmanagement-software.com suits gyms that want billing, door access, point of sale and lead follow-up in one system with no contract, from $99 a month. PushPress and Zen Planner are common picks for CrossFit and strength gyms, Gymdesk for martial arts schools, and Mariana Tek, Momence or Glofox for boutique studios.
Mindbody’s pricing page lists a fee on new clients who book through the Mindbody app: 20% of their first purchase, capped at $30, as checked on October 5, 2026. Confirm the current terms in your quote, since marketplace fees can change.
Small gyms usually do best with low fixed costs and no long-term contracts. PushPress offers a free plan; Gymdesk and TeamUp price by member count; and Gymmanagement-software.com starts at $99 a month with unlimited members and no contract. Pick the one whose pricing model matches how fast you expect to grow.
Mariana Tek, Momence and Glofox all name boutique and class-led studios as their audience. Mariana Tek and Momence price by quote. WellnessLiving is another option, with a published Starter plan at $69 a month.
Ask every vendor whether the price is per location or per business. Mindbody prices vary by location, and Gymdesk charges extra for each additional location. Also check whether members can use every site, whether reporting rolls up across locations, and whether staff permissions can differ by site.
Yes, on the Exceed and Ultimate plans. Members can unlock the door with Bluetooth, NFC or a QR code, and you can limit access by time and by membership benefits. Confirm supported hardware for your facility before you buy.
It depends on the payment processors involved. Stored card details sit with the processor, not in your data export. Ask both providers whether a processor-to-processor transfer is possible. If it is not, plan a member message and expect to chase a few updates.
No. We do not offer a free trial. Book a demo and we will walk you through the software using your own gym’s setup.
Mindbody runs a consumer app where people discover and book fitness businesses. If a large share of your new members finds you there, that reach is a real reason to stay. It also covers a wide range of wellness businesses beyond gyms.Yes, every check-in is logged automatically when members enter through the access control system or scan in at the front desk. You can view attendance history for any member at any time, spot members who are going quiet, and act before they cancel.
Mindbody’s pricing page lists its Starter plan from $79 a month per location, checked on October 5, 2026. Higher tiers are not priced publicly, so you need a quote. Ask for one that covers every location, the contract term and payment processing fees.
Several platforms publish lower starting prices. PushPress has a free plan; Vagaro has an introductory rate of about $24 a month for one location; WellnessLiving starts at $69 a month; and Gymdesk starts at $75 a month for up to 50 active members. The lowest sticker price is not always the lowest total, so compare add-ons, processing fees, and contract terms too.
A 24/7 gym needs door access that follows membership status. Gymmanagement-software.com builds access control into its Exceed and Ultimate plans, with Bluetooth, NFC, and QR check-in. PushPress, Glofox, and Zen Planner connect to door hardware through partners such as Kisi, and Gymdesk sells door access as an add-on.
Gymdesk and Zen Planner both list martial arts schools as a core audience. PushPress and Zen Planner both list CrossFit gyms. All three publish their starting prices, which makes them easy to compare.
No. Every plan runs without a contract, and every plan includes unlimited members and unlimited staff accounts.
Yes. Export your clients, memberships, visit history, sales reports, and signed waivers before you cancel. Gymmanagement-software.com includes data migration in every plan. Whichever vendor you choose, get the list of records they will move, and the ones they will not, in writing.
It varies with your member count, the number of locations, and how much history you want to move. Ask the new vendor for a written timeline before you sign, and plan the cutover just after a billing run so no member is charged twice.
You can take payments through Stripe, PayTabs and GoCardless, including debit and credit cards, at the front desk and online.
Compare total cost over the full term, contract and exit terms, billing and failed-payment handling, scheduling, access control, point of sale, lead management, the member app, reporting and data export, integrations, migration help and support hours.
