After dealing with tedious administrative tasks and experiencing errors and frustration, gyms now have the choice of streamlining their operations. All gym owners and managers looking to revolutionize their gym management strategies and promote better revenue generation must invest in a gym management software solution.
Although the market is flooded with software systems to facilitate gyms in their everyday task management, choosing the right one that suits your needs and provides extensive benefits is the real steal. So, how does one understand when every software claims to be the go-getter when it comes to ensuring successful business development?
To put simply, the best gym management system is that which lets you centralize all your operations, automate them to eliminate manual errors, and lays a smooth pathway for uninterrupted task completion. But if you’re still indecisive and don’t know where to begin, we have you sorted. This blog will give you an in-depth overview of the top 10 gym management systems and everything you must know before investing in them!
Top 10 gym management software
We know for a fact that the fitness industry is on the boom, with several new and countless existing businesses competing for market dominance and expansion. Some small and others big-scale, but all work with one objective and want to make it happen by hooks or crooks. Therefore, supporting your business management tactics with techy tools, such as gym software, is the right way to go ahead.
Let’s dive into the best market options you should consider if you are searching for the right software system for your gym.
The top solution to all manual management hassles is undoubtedly Wellyx Gym, an all-in-one gym management system offering an extensive array of features to facilitate you in any and everything. Every feature is self-explanatory and is designed to streamline operations and enhance the overall management of fitness centers.
Along with its carefully crafted features and tools, the support that this software offers to its customers is unmatchable. The team is ever-ready to assist and sort out any issues that make using their software a convenience. The software takes care of everything that goes down in optimal management and ensures a satisfactory experience for your customers, promoting the retention rate.
Gyms that struggle with excessive customer churn rates need to try their membership management features to ensure smooth dealings with their members. The software integrates with all existing systems and makes handling all tedious administrative tasks a breath of fresh air.
The software is equipped with some of the greatest features and tools to eliminate all kinds of setbacks that gyms face in their business journeys. Some of the worth-mentioning features include:
- Memberships & packages
Wellyx Gym provides robust membership management tools, allowing gym owners to easily create and manage different membership plans, track member information, and handle renewals and cancellations efficiently.
The software lets you simplify and personalize membership management through customized memberships & packages, automate recurring payments, and other benefits. The intuitive dashboard is an all-rounder platform to get detailed reports and track check-ins, member activity, and financials. So, enhance customer experience and optimize your gym’s performance.
- Access control
With the access control feature, gym owners can ensure a secure and controlled environment by managing member access to the facility. It enables seamless check-ins, tracks member attendance, and grants access based on membership privileges.
The software offers free access control hardware installation that works side-by-side with it and ensures that your gym remains secure for your members at all times. This factor is especially beneficial for gym facilities offering 24/7 services but wants to optimize their security measures. In addition to this, the system eliminates the need for multiple resources and front desk staff by allowing the convenience of easy check-ins to members.
Another exceptional element is the system’s offline mode that lets you utilize its benefits even when the internet goes down. Enjoy uninterrupted services with Wellyx Gym.
The scheduler feature enables gym owners to create and manage class schedules, personal training sessions, and other activities effortlessly. Members can view and book classes in advance, while gym staff can easily monitor and manage class capacities.
The Wellyx Gym scheduler feature enables gym owners to create customizable scheduling options. You can automate your scheduling process in such a way that the software books everything, starting from required resources, assets, and facilities.
Moreover, the feature of drag and drop lets you manage your gym calendar without errors. It helps you keep all details in an understandable and visual manner. The feature offers easy usage from any device. So, bid farewell to traditional gym management with this fantastic feature.
- Inventory tracking
The system provides a full-fledged inventory tracking tool, allowing gym owners to keep track of equipment, supplies, and other inventory items. It helps optimize inventory levels, streamline procurement processes, and avoid stockouts.
Unlike other software systems, Wellyx Gym’s inventory tracking feature is the solution to poor stock management and tracking. The use of real-time data allows gyms to make informed and intelligent supply chain decisions regarding stock volume and pricing. It offers swift action so that you can create and approve orders quickly, track their deliveries, and keep all data managed for future reference.
The software marketing module is one of the bests and helps gym owners promote their services effectively. It includes features such as email marketing, CRM integration, and promotion code management, enabling targeted marketing campaigns and increasing member acquisition.
The software allows you to start AI-assisted email campaigns and reach out to your members and potential leads in the best way possible. But the tools are not limited and also provide the opportunity to send SMS text messages, WhatsApp messages, push notifications, and autopilot drip campaigns to not just capture attention but also engage the leads for maximum conversions.
- Digital forms
Wellyx Gym simplifies paperwork by offering digital forms functionality. Gym owners can create and customize forms such as waivers, membership agreements, and health questionnaires, reducing the reliance on physical paperwork and saving time for both staff and members.
So, what sets this software apart from all others, you may ask? Well, the level of customization of Wellyx Gym is exceptional. Gyms can create fully customizable forms and don’t have to follow any pre-prepared form patterns. This factor leverages gyms to utilize these forms as a means of brand promotion and awareness.
All-in-one solution: It is a comprehensive gym management software that covers a wide range of features necessary for streamlined operations, eliminating the need for multiple software solutions.
User-friendly interface: The software boasts a user-friendly interface, making it easy for gym owners and staff to navigate and utilize its various functionalities without extensive training.
Scalability: Wellyx Gym is suitable for gyms of all sizes, from small studios to large fitness centers, allowing businesses to grow and expand while seamlessly managing their operations.
Customization: The software offers customization options, enabling gym owners to tailor the software to their specific needs and branding requirements.
Cost: As an all-rounder gym management software, Wellyx Gym offers a comprehensive feature set, and the potential for increased efficiency and revenue generation justifies the pricing. So, it is always an edge. Moreover, the multiple pricing packages make it an affordable deal for almost all gym owners.
Pricing edge for consumers:
Wellyx Gym aims to provide a pricing edge for consumers by offering flexible pricing options that cater to gym businesses’ diverse needs and budgets. The software typically offers tiered pricing plans based on the number of members or the size of the gym, allowing businesses to choose a plan that aligns with their specific requirements and scale as they grow. Additionally, Wellyx Gym often provides value-added features and ongoing customer support, ensuring that consumers get the most out of their investment in the software.
Offering three pricing plans to its members, i.e., excel, ultimate, and exceed, Wellyx Gym is providing convenience and excellence to all. Overall, it is a powerful and versatile gym software that covers essential features like membership management, access control, scheduler, and more. Its user-friendly interface, scalability, and customization options are key advantages. While there may be a learning curve and cost considerations, the team is ever-ready to assist and provide free demos. Moreover, the thoroughly practical feature set and flexible pricing options provide a solid edge for consumers seeking all-rounder software to streamline their gym operations.
Glofox is yet another rewarding gym software system with extensive feature options. The factors that make Glofox an instant hit among gym owners looking for a thorough solution include its unique dashboard, graphics that make it stand out, the user convenience it ensures, and smooth management.
Although founded not too long ago, Glofox now has managed to expand itself to over 80 countries and works in around 17 languages worldwide. The company continues to reach out to gym owners globally and make itself the best in the industry. The perks of using Glofox include a wide range of sales and marketing modules that take gym management to the next level.
- Sales tools
Glofox provides full-fledged sales management features that help gyms land more leads and eventually turn them to active clients. The sales funnel helps reach out to potential members interested in availing of your fitness services. Moreover, the software offers extensive tools and features to ensure satisfactory customer service. The software lets gyms run ads via Facebook and Instagram to utilize social channels as a means of spreading business awareness.
Some other plus points of using Glofox include the ease it provides to studio or gym members to schedule classes, check-in, and receive updates through the custom-branded mobile app. It even lets businesses manage and accept payments as well as generate transaction reports to keep an eye on all the happenings in detail. Glofox provides detailed reports and analytics on key metrics like attendance, revenue, and member engagement. This data helps gym owners make informed decisions and optimize operations.
- Member experience tools
Glofox enables easy management of memberships and packages, allowing gym owners to create customized plans, track member information, and automate billing and renewals. Gym owners can create schedules, manage instructor availability, and allow members to easily book classes through a user-friendly interface. This way, the software helps gyms manage their members’ needs and always ensure quality services without interruption.
- Mobile app
With a dedicated mobile app, Glofox allows members to book classes, view schedules, manage memberships, track progress, and receive notifications. This enhances member engagement and convenience. With this app, gyms can offer an online booking system, in addition to a lot of other features, that allows members to book classes and sessions directly from their smartphones or computers. This feature simplifies the booking process and increases member satisfaction.
- Easy payment processing
Integrated payment processing is another notable advantage of Glofox. The software integrates with various payment gateways, ensuring secure and efficient processing of membership fees, class payments, and other transactions. This feature simplifies financial management and provides a seamless experience for members, enabling them to make payments conveniently and securely.
Great features and very efficient support make this app one that you should certainly consider when opening a new facility or updating your current technology.
User-friendly interface: Glofox has an intuitive and easy-to-use interface, making it accessible for gym owners, staff, and members with varying levels of technical expertise.
Customization options: The software allows gym owners to customize membership plans, class schedules, and notifications to align with their business requirements and branding.
Automation: Glofox automates several tasks, such as billing, class scheduling, and renewals, reducing administrative workload and streamlining operations.
Mobile app engagement: The dedicated mobile app improves member engagement by providing a convenient platform for bookings, notifications, and tracking progress.
Integrated payment processing: Glofox integrates with various payment gateways, making it easy for gym owners to securely process membership fees, class payments, and other transactions.
Customer support: Glofox offers reliable customer support, including live chat, email, and phone support, ensuring prompt assistance for any issues or inquiries that may arise.
Security: Glofox integrates with Kisi allowing users to streamline access management.
Learning Curve: While Glofox is generally user-friendly, some gym owners or staff may require time to familiarize themselves with all the features and settings.
Pricing: Glofox’s pricing may be higher than other gym software options. Additionally, the pricing depends upon your business type and scalability level with other details, such as the number of staff and members you have, your location, whether or not you are a single-location gym or a multi-location one, and other details.
Limited integration: Relative to other options on this list, Glofox has limited integration options.
In conclusion, Glofox is an all-rounder gym management software that offers an array of features to streamline gym operations and enhance member experiences. With its membership management, access control, scheduler, and other robust functionalities, Glofox simplifies administrative tasks, improves member engagement, and provides valuable insights through reporting and analytics. While it may have a learning curve and higher pricing compared to some alternatives, Glofox’s user-friendly interface, customization options, automation capabilities, mobile app engagement, integrated payment processing, and reliable customer support make it a compelling choice for gym owners.
While it acts as a comprehensive gym management solution, the lead and sales management features make Glofox stand out the most. You can store basic contact and potential member information in the database, collect lead information through web forms, filter out lead lists, and create customer segments for tailored marketing campaigns. There’s even tremendous functionality for tracking activity and history with a particular prospect.
The list of top 10 gym software would be incomplete if there is no mention of PushPress. The software, founded by three gym fanatics, has now earned a great reputation in the fitness industry as a comprehensive gym management system. The software is designed with simplicity, allowing gym owners, staff, and members to navigate its features effortlessly. Individuals with limited technical expertise can quickly adapt to using the platform, minimizing the learning curve and ensuring smooth adoption.
By automating tasks such as billing, class scheduling, and membership renewals, gym owners and staff can focus more on providing quality services to their members. The software streamlines administrative processes, freeing up valuable time and resources, ultimately improving overall efficiency and productivity. With four platforms called PushPress Core, PushPress Grow, PushPress Train, and PushPressBranded App, the software offers a wide range of tools to make gym management seamless and uninterrupted.
- Free CRM
The software integrates with in-store tablets to process transactions while tracking product inventory. It is a free system that allows gyms to communicate and manage their members. Additionally, PushPress offers easy documentation and POS transactions.
- Lead and member management
Lead and member data organization, document management for files such as waivers, and ability to send automated communication via email or text message.
- Appointment tracking
Gyms, through this feature, can create and manage training session appointments. Moreover, they have the authority to allow members to sign up, check in attendees, and create a waitlist when capacity is full. Additionally, the training staff can set a workout regimen for a member through the member app and track it in real-time. In addition to some of the built-in features, PushPress integrates with other tools like Slack, Facebook, Google Calendar, Mailchimp, and Zapier.
- Member app
The dedicated mobile app that it provides significantly enhances member engagement. With the app, members can conveniently book classes, view schedules, track their progress, and receive personalized notifications. The mobile app acts as a bridge between the gym and its members, keeping them connected and motivated throughout their fitness journey.
Customization edge: Gym owners can tailor membership plans, class schedules, notifications, and branding to suit their specific business needs. This flexibility enables them to create a unique experience for their members, reflecting their gym’s identity and setting them apart from competitors.
Free plan: Undoubtedly, the free plan of PushPress makes it stand out. Regardless of limited event management and registration features, it still is a great option for small-scale gyms that are looking for automation options.
Entertains small-scale gyms: The free plan may not be suitable for all, but gyms looking for free options can easily utilize the software for better business management.
Expensive paid plans: Due to the comprehensiveness of the platform, PushPress is a relatively expensive product with no ideal subscription option between the free and Pro plan. WellnessLiving and TeamUp are better alternatives with lower-priced, more scalable paid plans.
Limited plan options: While PushPress boasts numerous benefits, it is important to note a few potential drawbacks. One potential concern is no ideal subscription option between its free and pro plans.
Payroll management: Payroll management is not an active opinion for gyms availing of their free plan.
Regarding pricing, PushPress may have a higher cost than other gym management software options in the market. However, it’s essential to consider the comprehensive features, customization options, automation capabilities, and dedicated mobile app that it offers. For gym owners looking for an all-in-one solution with the right elements needed for streamlined operations and enhanced member experiences, the benefits may outweigh the higher cost, making it a worthwhile investment.
Its user-friendly interface, customization options, automation capabilities, mobile app engagement, integrated payment processing, and reliable customer support make it a strong contender in the market, providing an all-rounder solution for gym businesses seeking streamlined operations and enhanced member experiences.
Mindbody, one of the highly used software systems that help fitness and wellness businesses globally, has gained a credible market presence. Although the software is fairly old in the field, it is still among gyms’ top software systems. Like all top management platforms for gyms and other fitness businesses, Mindbody also provides marketing, scheduling, payment processing, referral tracking, and more services.
Mindbody is set on a mission to connect people with transformative wellness experiences, empowering gym owners, wholesalers, and business entrepreneurs in their specific niches and fields through an all-rounder platform that caters to anything and everything that goes into optimal business management. It claims to grow your business by 36% in 6 months so that gyms can expect visible benefits in a limited time.
Since it is not limited to the fitness industry, it is a big name in the fields of beauty and wellness too. This edge has given Mindbody numerous scalability opportunities and has continued to make it a mogul in the management software field.
Mindbody provides a comprehensive suite of tools, including class scheduling, appointment booking, member management, point-of-sale (POS) transactions, marketing and promotion, staff management, and reporting. Some features that set it apart include:
- Mobile app
Mindbody offers a mobile app for both gym owners and members. Gym owners can access critical business metrics, manage schedules, send notifications, and perform other administrative tasks. Members can use the app to book classes, track their fitness progress, receive messages, and communicate with the gym.
- Marketing and retention tools
Its marketing features help gyms attract new customers and retain existing ones. It supports email marketing campaigns, automated reminders, customer loyalty, and referral programs. These tools aid in customer acquisition, engagement, and retention.
Mindbody integrates with various third-party applications and services, such as payment processors, fitness wearables, email marketing tools, and social media platforms. This integration capability allows gyms to customize their software stack and extend the functionality of Mindbody according to their specific needs.
Marketplace and network effect: Mindbody operates a marketplace where gyms can list their services, making it easier for potential customers to discover and book their offerings. Additionally, Mindbody has built a network effect by being a widely adopted platform in the fitness industry. This means that gyms using Mindbody can benefit from increased visibility to a larger pool of potential customers.
Package options: Offering four different types of management plans for gyms and wellness businesses, Mindbody remains a top priority for many fitness ventures because of its various packages.
Referral management: One of the main things that make it stand out and gain all the limelight includes its specialized referral programs.
Customized pricing: The pricing per package is never disclosed, and they charge per customer without following any fixed pathway.
No surety of affordability: Customers can never know if the price they are being charged is justified or not as per their availed packages.
Add-on costs: On certain features, such as the member app and some dashboard features, Mindbody charges additional prices on top of the plan charges.
Overall, Mindbody may offer a comprehensive pathway toward optimal gym management, but there are numerous software options that are offering, if not better, the same services for less money.
GymMaster is an easy-to-use gym and health club membership software that is also a part of all top-notch management systems for fitness businesses. It operates in more than 90 countries globally and has gained good reviews from renowned sites, including Capterra, which has given it a rating of 4.7 out of 5.
The packages it offers depend upon the gym members a fitness center has, and based on the details, it offers three plans. These plans include foundation, advanced, and professional packages that differ in price according to member details of a gym. Moreover, a fourth enterprise plan is entirely about customization, and its price and details are not disclosed as with other packages.
- Access control system
The major features that make it retain its position in the market include its 24/7 access control system that helps gyms make their premises secure for the members and optimize their safety measures to eliminate theft and vandalism risks.
- Integrated billing
The feature of integrated billing lets gyms accept payments from anywhere around the world. Moreover, it cancels the need to manually manage payment processes prone to errors.
Automation is the major edge that GymMaster offers its customers worldwide. Regardless of your global location, it provides uninterrupted services to all.
Pros and cons
Integrated billing through its robust POS system gives GymMaster a greater edge among gym owners looking for a versatile software system. Moreover, its reputation in the market gives it plus points and makes things work in its favor. POS dashboard customization is also part of its active benefits.
As far as the cons of this software are concerned, the software’s customer support has questionable reviews on various platforms, which can be an active problem for many gyms.
ZenPlanner follows behind in the list and is a top name in the fitness industry niche. Although not entirely a gym management platform, it also offers management services for various other industries, including yoga studios, martial arts, and multiple-category gyms. Its easy-to-use tools and top-notch customer service streamlines operations and provides long-term support to help you achieve your goals and grow your business.
One of the greatest factors about ZenPlanner includes the custom services aspect. This means that the software offers specific types of services, depending on the gym type and business level. These services include tracking scores that indicate progress for yoga and MMA centers. Additionally, the software also offers real-time workout options by allowing trainers to log in through the offered app and work out together.
- Member management
Although every gym software ensures a good member management feature, no one does it better than ZenPlanner. Its extensive range of tools lets gyms manage their members and help them track their performances and get valuable insights. This factor directly affects the member retention rate, boosts sales, and even promotes sales, ultimately leading to better revenues.
- Website and digital marketing channels
Other exceptional benefits that ZenPlanner offers its clients include marketing opportunities. The software is easily integrated with Google My Business (GMB), Facebook, Google ads, etc.
The software offers various packages and plans that include all features and only differ in price depending upon the number of members a gym owns. Currently, ZenPlanner offers eight pricing models; where the starting package starts at 0 to 45 members and costs around 99$ per month, while the priciest package allows managing 250+ members and costs 267$ per month.
Pros and cons
In addition to various features made for gyms and fitness centers, ZenPlanner also helps trainers and coaches utilize the software to create a community and connect with members with the help of a collaborative workout plan. Its SugarWOD feature enables easy connection with customers and empowers coaches and trainers globally.
With flexible pricing and various features to help gyms excel in their niches, ZenPlanner offers various benefits. But, it also has its drawbacks in terms of no apparent customization. Moreover, the absence of loyalty programs and reward features makes it a limited choice for gyms who want to treat their members with care and love.
TeamUp, a one-platform solution for gyms, instructors, and fitness centers, has various features that prove its excellence and benefits for its members. It is best known because of its:
- Customizable design and information collection
Setting up TeamUp is quick and easy, with an intuitive and fully customizable design. The software allows businesses to create custom information forms for collecting customer data during sign-ups, class registrations, and purchases. Gyms can also personalize the appearance of their TeamUp page and customize the emails they send to clients.
- Efficient booking and payment tools
With TeamUp, clients can easily book classes and make payments, whether as drop-ins or through memberships and packs. The software eliminates the need for phone calls and social media messaging, as clients can log in to the app and manage their bookings directly.
- Seamless integrations
It seamlessly integrates with various platforms through Zapier, including popular solutions like MailChimp, Infusionsoft, ActiveCampaign, and Autopilot. It also supports integration with payment solutions such as GoCardless, Stripe, PaySimple, and PayPal.
- Mobile compatibility
The software is compatible with iOS and Android devices, enabling clients to access and manage their registrations and memberships from anywhere with an internet connection.
By offering an all-in-one solution for class bookings, payments, and customer interactions, TeamUp helps fitness businesses streamline their operations, enhance customer experiences, and drive business success.
- Packages and plans
Like ZenPlanner, its plans also depend upon the members a gym has. Starting with a free trial, the software provides services to the gym from 100 members up to 600+ members, and the prices start from 99$ to 309$ respectively, depending upon the plan.
Pros and cons
Regardless of the bought plan, gyms get to utilize all available features. Moreover, it offers a free trial for up to 30 days that gyms can avail of to understand the software and experience the change it can bring to their businesses.
The cons include no free plan; all options are paid. Emails campaigns are not integrated and require an outer source to send drip sequences to clients and customers. Additionally, it does not offer any SMS-sending features. Other than these, TeamUp is pretty much a hit among gyms and fitness centers.
As we go further in the list, Virtuagym also appears as a great alternative and works equally exceptionally for personal trainers as well as enterprise gym chains. Virtuagym is a cloud-based fitness software solution that serves as a comprehensive platform for fitness professionals, personal trainers, and health clubs. Since its launch, it has continuously evolved to offer a range of capabilities for client coaching and membership management.
With Virtuagym, businesses of all sizes can leverage its features, including exercise and nutrition coaching, client and staff management, scheduling, invoicing, online coaching, nutrition coaching, online payments, and access control. This all-in-one solution enables fitness professionals to focus on effective coaching while efficiently managing their business operations.
Virtuagym provides custom-branded apps and an online community, allowing clubs and trainers to promote their brand and enhance client engagement. It offers flexible membership options and integrates with essential third-party hardware and software, facilitating rapid and sustainable revenue growth.
Moreover, Virtuagym simplifies payment processing by accepting various forms of payment, such as cash, direct debit cards, and automated online payment modes. This user-friendly approach enhances the convenience for members, making Virtuagym a versatile and valuable tool for fitness businesses.
The software does not showcase any pricing models or packages, but customers have to get a quote, and they charge separately after analyzing your gym and studio details. It provides options for fitness businesses, corporate companies, and personal use plans that have different details and services.
Wodify is a gym and studio management software designed to meet the specific needs of different fitness businesses, such as functional fitness gyms, functional training gyms, martial arts studios, and yoga studios. It offers a comprehensive set of features, including performance tracking, fitness leaderboards, martial art belt and level tracking, video integrations, automated billing, digital waivers, and custom branding. These tools enable business owners to effectively manage their gyms or studios.
Wodify offers a range of pricing plans tailored to accommodate businesses of all sizes and requirements. From a basic Starter plan to more advanced Premium and Platinum plans, users can choose the plan that best suits their needs.
Pros and cons
Wodify’s strengths lie in its versatility and extensive feature set, making it suitable for various fitness businesses. It provides powerful management capabilities, allowing owners to handle operations and engage with members efficiently.
However, some users may need help with the user interface, requiring time and effort to become familiar with the software. Additionally, Wodify’s pricing may be higher than other alternatives, which could disadvantage budget-conscious users.
Despite these drawbacks, Wodify remains a popular choice for gym and studio owners seeking a robust management solution. It offers various add-ons that also have additional charges. Overall, the software holds great features and can streamline operations with ease.
Gymflow may come last in our list of top software systems, but it is in no way less than any of the upper-mentioned ones. The software offers several features that make bookings and registration easier. Additionally, gyms looking for an alternative to manual management can avail of its versatile features.
Features and more
Mobile apps for members and staff, sales & marketing, Retail sales, Email campaigns, etc., are some of its many features that assist gyms in their day-to-day operations.
The package depends upon active members and is of three different types, i.e., starter, growth, and ultimate. The prices range from 129$, 199$, and 229$ per month. Standard users will pay around $199 per month, which aligns with the competition. Pilot Program users, however, will only pay $99, and that’s because they’ll regularly have feedback sessions with the product team at Gymflow, helping them to progress the software.
The gym management software market offers a wide range of options that gym owners and managers can consider before finding the best option that suits their preferences and needs. Whichever gym software you end up choosing must do three things for you; help with task management, ensure customer satisfaction and retention, and boost your sales for better revenue generation. The rest is up to you, whether or not you want some add-on facilities or how you find the software that offers the most at less cost.