Do you know? More than 87% of gym owners reported a rapid increase in smooth functionalities after integrating POS software.
If you are looking for a solution to boost business management, you need to find one, too. But selecting any random software won’t help! You have to select the best POS software that fits your needs.
But how to select the one that fits your needs precisely? We are here to help. You just need to consider some questions! But not any random ones. We have complied some questions for you. These questions will work as building blocks for a clear picture.
Simply consider the following eight questions. It will help you understand what your gym requires. So you can measure the suitability of the software according to your gym’s specific needs. Once you have a clear head, you can start your search for the right POS software.
1. What are the key features to look for in POS software for gyms?
I bet whenever you go out shopping, you sure do have a few features and aspects of the desired product in mind. It allows you to have a rough overview of what you are looking for.
Learning about the features is the central factor you should keep in mind. You must look for what it offers to you as a buyer.
As a gym owner, you need to do thorough research in the market before buying POS software. To understand whether it will be able to manage your gym’s functionalities.
The following features are the must-haves in any POS software for gyms.
- Finance management.
- Membership tracking.
- Stock and inventory management.
- Billing and payment processing.
- Financial analysis.
2. What are the payment methods offered by POS software for gyms?
Look for a solution that offers various payment methods to provide ease to all gym members.
Cash payment system
People of all age groups use gyms. According to recent statistics, around 20% of gym goers are above the age of 50. People of this age group are more confined to paying in cash rather than using any online payment system.
This makes the integration of software that works with almost all payment methods a must have. It will not only bring ease but attract all types of customers to join your gym.
Card payment system
Card payment is one of the most used systems in the USA. Around 44% of people prefer transacting money with debit cards, and 28% use credit cards. It is one of the most effective yet efficient payment systems. Moreover, it offers a smooth process to keep it accessible for both members and owners.
Integrated third-party system
Gym owners can cater to a variety of gym members. More likely for those who belong to various backgrounds. It not only provides convenience for the merchants. But also allows them to offer enhanced services for their members.
Offers Gateways (Pay-tabs)
Gym software allows merchants to integrate various payment gateways. This helps them transact payments and make your services more accessible. Yet, it’s among the most common and promoted transaction processes in Gulf countries.
3. Is there any special customization POS software for gym offers?
Gym management software offers enhanced features. It includes customizing rules to integrate payment types. The gym POS makes your payment system more customizable and flexible.
It’s a must-have, allowing gym owners to design their business’s financial systems.
There are a set of payment rules. They include the following payment styles that gym software allows you to integrate:
Partial payment system
You can provide utter convenience by offering a partial payment option. You can let members pay in installments as they have to pay the first quarter on the spot, and the rest can go in installments.
Moreover, gym members can have the option of delaying payments. It boosts the loyal member base and lets them feel more accessible with the payments.
Merchants can make their gyms more inclusive and welcome a variety of people. It might be a minor thing for the owner, but addressing this issue can boost their sale.
Split payments
Offering gym owners a split payment system is beneficial. It can help boost their customers’ experiences and ensure their loyalty. Gym owners can incorporate many payment methods at their own convenience. Yet it depends on members’ requirements.
Payment tracking isn’t an issue here. The split payment system generates the slip with all the information. Particularly refers to each charge making up the full payment.
It goes as sales tax or any other charges. It helps to keep a full track for both the gym owner and the member.
Gift cards and renewal points
Good POS software for gyms provides a feature for the owner to offer gift cards and reward points. It helps to increase the loyalty of their members toward the gym.
Once the customers experience the benefits they are likely to give good feedback. It boosts the bond between the gym and it’s members.
4. How much does the POS system cost?
The cost of a POS system may vary from region to region. Various other factors may affect the price. It includes the number of features the software offers and their integration. Further, the cost is divided into two aspects:
Initial cost
On average, the POS system start at $600 and can go up to $2,000, depending on the comprehensive features.
Customization is usually a big reason for increased prices. Yet, it is an initial one-time investment when you integrate the hardware.
Monthly subscription to software
The monthly subscription fee for the software depends on two factors. The number of franchises and the feature it offers. yet , the roughly estimated range is from $5 to over $100 for cloud-based systems.
| Gymmanagement-software.com do not require any upfront cost. All the major costs are inclusive of the package. (Book a Demo) |
5. What are the security protocols of POS software for gyms?
The POS system’s top priority is to offer top-notch security. So that the gym members’ private data stay secure. There’s a high chance of data breaches due to which people don’t feel safe providing their data.
When choosing a POS system, owners need to be keen on the software’s safety and security aspects.
Following are a few features to look at when choosing a security system for the POS software for gyms.
- Transaction security
Are you offering various online payments? Then, it’s important to keep a check on secure transactions.
It is crucial to have software that sustains high-level data encryption standards. Inducing PCI compliance. This will keep hackers or data breaches out of the system.
- Secure data
Ensure all the protection policies are according to your guidelines. This will help to keep the member’s information safe.
- Cloud Security
It’s imperative to examine cloud-based system’s security methods. Additionally, feasibility of data recovery programs in any sort of disastrous situation.
- Prompt support
Having 24/7 support for immediate troubleshooting is highly crucial. To make sure that the software you choose offers it. Moreover, ask for the time gap for the casual update to ensure a seamless workflow.
6. Does it offer inventory management?
Inventory management is an essential and must-have feature in any POS system. It helps to keep track of the gym’s stock and inventory. It can provide various services that can impact the automation of daily tasks. Which includes reminding of low stock and ordering the required inventory. These features help to keep everything systemized.
Yet, to avail these features, you must keep your head clear. So you can focus on the details of the gym equipment and other merchandise. Mostly, owners think it’s not a vital feature. But if you look at it in a way that when a gym member asks for any merchandise, you come to know that you lack stock. Imagine how it will affect the members. So, to avoid such a situation, you can get automated reminders and can restock on time.
7. Which is the best POS software in the market?
| Software | Features | Initial cost |
| Gymmanagenment-software.com | Membership management Class scheduling & booking Point-of-sale system Marketing tools Reporting & analytics Inventory management Mobile app for members | Starting from $149 |
| GymDesk | Membership management Point-of-sale system Class scheduling & booking Inventory management | Pricing varies based on features. |
| PerfectGym | Membership management Point-of-sale system Class scheduling & booking Reporting & analytics Pricing varies based on features | Starting from $179 |
| ClubReady | Membership management (various pricing options) Point-of-sale system Class scheduling & booking Marketing tools Reporting & analytics Pricing varies based on features | Starting from $149 |
| Mindbody | Point-of-sale system Class scheduling & booking Appointment scheduling Marketing tools Integrations with third-party applications Pricing varies based on features | Pricing varies on the base of features. |
8. Can the system handle various locations?
Integration of the right gym management software offers a variety of abilities. It not only offers solutions to many locations but also ensures a smooth transition.
If you plan to open a second gym location, make sure you choose the right software from start. So you can avail a range of features for each franchise.
Cloud-based gym software is usually the best choice for big gym brands. Since they offer franchises in different locations, it supports scalability. By allowing the members to customize the setting and provide the required access.
Conclusion
Asking questions is a common phenomenon whenever you are learning more about something. Whenever you go software shopping, you must have a clear mind of what you need in POS software. It understands how it is going to benefit your business.
Remember to take the time to ask the right questions and do thorough research. It will ensure you make an informed choice. Later, this will set your gym up for long-term success. Yet, with the right POS system in place, you will be able to optimize your gym’s efficiency. Additionally, you can provide exceptional services to your members.